The Admin Officer will be overseeing the day to day school office activities and administrative details.
The Admin Officer will:
– Coordinate the logistics of construction warranties and capital improvements, as needed.
– Maintain school facility compliance with state and local code requirements.
– Ensure compliance with emergency preparedness by managing the school’s crisis plan and coordinating
– consistent, effective practice of fire drills and lockdown procedures.
– Manage school-site security, including key control, and security perimeter.
– Act as local manager for facilities maintenance, custodial, security, and other third-party service contracts,
– ensuring ongoing monitoring and implementation of contracts.
– Assist school leadership in reviewing monthly financial reports and update monthly financial projections.
– Provide site-based support in preparation for year-end audits as well as any site audits from State/CBSE in
– coordination with Principal and other staff.
– Provide financial oversight and ensure school-wide proper adherence to financial policies and procedures.
– Follow fiscal policies regarding procurement and vendor payments, including the appropriate completion of
– purchase orders and approval of vendor invoices.
– Manage and reconcile school’s petty cash, credit cards, and cheque book.
– Conduct physical verification of school property and stock at least thrice a year and ensure the maintenance of
– stock registers neatly and accurately.
– Support all operational and logistical projects for school.
– Be responsible for site-level procurement of supplies, materials, equipment, and inventory management.
– Manage school bus routes and rosters,
increasing efficiency and ensuring accurate data from all transportation systems.
– Manage communication with transportation and other service provider(s), troubleshooting issues with buses or riders on a daily basis, and ensuring appropriate quality and timeline.
– Work with school personnel to maintain integrity and accuracy of records, including maintenance and tracking of staff attendance.
– Prepare reports on site operations as requested by School Directors.
– Assist with marketing and enrolment campaign for students including engagement in local marketing initiatives, demographic analysis, and coordination with local/regional communications specialists.
– Supervise development of professional growth plans and training for designated admin staff.
– Cooperate with network staff to track employee information including new hire paperwork, contact information, compensation, vacation/sick leaves, recruitment screening, background checks, and orienting of operation staff, etc.
– Act as a member of the school crisis team, working with the school leadership team to ensure that all reports are completed and any necessary changes to policies and procedures are made.
– Work as school liaison between the operations department and the education and other state departments.
– Conduct regular walkthroughs to mitigate any facilities-based issues, working with the maintenance team and/or outside contractors, as necessary.
– Provide site-based support in preparation for year-end audits as well as site audits.
Pre-requisites:
– Min 6 years’ prior experience as an admin officer/ manager
– Atleast a Bachelor’s degree
Job Type: Full-time
Salary: ₹30,000.00 – ₹40,000.00 per month
Schedule:
– Day shift
Ability to commute/relocate:
– Coimbatore, Tamil Nadu: Reliably commute or planning to relocate before starting work (Preferred)
Education:
– Bachelor’s (Preferred)
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