Wilhelmsen Looking for Trainee Procurement Officer at Mumbai Full Time

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Full-time

Full Job Description

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

Wilhelmsen Ship Management is a third-party ship manager providing various services across the globe. With a huge strength of Employee and Seafarers, we own and operate the world’s largest Maritime Network in more than 70 countries. We are looking for a Trainee Procurement Officer for our Procurement team at Mumbai.

If you have an innate ability to learn and adapt to a dynamic and ever evolving environment, then this is an opportunity you should not miss. If you are energetic,

enthusiastic with a high level of drive and determination and eager to start your career in a Global Company in the Maritime Industry, then this opportunity in Marine Procurement is sure to realize your dreams.

The position of Trainee Procurement Officer calls for fostering close collaborative interpersonal relations with colleagues and building the credibility of the job function. You will have the opportunity to work with systems on a digital platform, which supports the procurement and logistic process.

Main Responsibilities

Leadership.

– Mentor team members to ensure the best possible service in accordance with the SLA.

– Coach and train new staff equip them with knowledge that is required to conduct their day to day activities.

– Actively engage, contribute and support existing team initiatives supporting the GPS Strategy.

Operational Performance & KPI’s.

– Ensure that all requisitions, quotes, purchase orders and invoices are processed in accordance with SLA provisions for GPS.

– Follow up and co-ordinate with all stakeholders to ensure that goods and services are provided as required.

– Comply with the 5 R’s (Right product, Right quantity, Right place, Right time and Right price.)

– Ensure that clear audit trails and records are available to justify and back up all procurement decisions.

– Maintain BASSnet data to ensure that accurate KPI’s can be produced.

Supply Chain Management / Logistics.

– Ensure goods and services are delivered according to the vessel schedules.

– Report any deviations and take action to re-route goods / services, if necessary, whilst minimizing any cost impact.

– Clear understanding of Incoterms.

– Look for supply chain efficiencies and opportunities to consolidate cargo to reduce costs.

Procurement Strategy.

– Support GPS Strategy.

Project Management.

– Work with colleagues, customers and suppliers to improve total cost performance and quality.

– Identify opportunities to optimize processes and procedures and present to senior managers for approval.

– Support sourcing projects.

Sourcing and Pricing.

– Identify and evaluate potential suppliers to ensure availability of items and ensure smooth operation onboard the vessel / rigs.

– Evaluate offers in accordance with GPS procurement procedures taking account of the urgency of the requirements, whilst always ensuring that WSM’s standards of governance and audit trails are always maintained.

E-sourcing.

– Identify opportunities for e-sourcing and forward to Procurement Manager.

Supplier Relationship Management.

– Develop and share knowledge of WSM’s global supplier base, establish relationships and maintain contacts with key suppliers worldwide.

Negotiation.

– Develop lowest landed cost mindset.

– Constantly refine negotiation skills with emphasis on achieving a ‘win -win’ for both parties.

– Continuously challenge suppliers on their existing prices to generate tangible savings.

– Constantly challenge prices within the Procurement Teams and ensure that offers are based on the lowest landed cost.

– Identify possible areas for improvement to reduce cost (e.g. payment terms, incoterms, delivery cost etc.)

Contract Management.

– Ensure compliance with GPS frame agreements, where applicable.

Responsible Procurement.

– When possible,

ensure vendors comply with the standards set out in IMPA ACT

Financial Analysis.

– Ensure that all new vendors provide financial data and that this is reviewed prior to opening an account.

– Highlight any vendors who may be in financial difficulty to senior management.

Risk Management.

– Take steps to avoid delivery delays and monitor deliveries from vendors closely.

– Prioritize and take special measures to avoid off hire of vessels.

Data Analysis.

– Review vendor delivery performance monthly, identify and address any concerns.

Procurement Systems.

– Purchasing System expert user (Bassnet, Salesforce, MYMPS, Procurement GIMS Guidelines.)

– Shipserv, ShipServ Pages & Reports, Ariba – Sourcing & CM, DOCMap.

Industry Knowledge.

– Detailed awareness of marine industry and key drivers that effect the business.

– Excellent working knowledge of marine suppliers, their markets and their competitors.

– Good working knowledge of technical / functional specifications.

Process Improvement (Kaizen Process Improvement – Process Waste Reduction Ideas.)

– Proactively suggest ways to improve service offered.

– Identify inefficiencies in processes and suggest improvements.

Accountabilities

Performance will be measure against:

– Team Key Performance Index (KPI) results for his vessels.

– Effectiveness to assist in informing and promoting cooperation to achieve all Operational Deliverables of his/her Team and ensuring team is fully aware of target performance of his/her team.

– Cultivate the right mindset within the team to ensure a Strong Sense of Responsibility, Accountability, Urgency, and Dedication to deliverables.

– Customers’ satisfaction measured against surveys and direct stakeholder feedback +added targets set in the AOP.

– Work process efficiency as targeted in the AOP and according to performance measures defined in management system (GIMS.)

– Responsible in monitoring and delivering the Overall Performance to meet Stakeholder Expectations (validated by KPI results of his/her vessels and Performance Survey).

Qualifications

– Graduate of bachelor’s degree in supply chain, Logistics, Engineering and Business Courses are welcome.

– 1 -2 years Maritime Purchasing Experience is advantage.

– Ability to work under pressure.

– Result Oriented, Sense of Initiative, Assertive, Solution Driven, Process Improvement Mind-set.

– Customer focused and excellent command of English.

– Strong interpersonal skills – ability to get along with diverse personalities and cultures.

– Newly Graduate with bachelor’s degree in supply chain / Logistics, Engineering and Business Course are welcome.

Process Involvement

– Requisition processing.

– Initiating registration of new suppliers.

– GPS KPI Reporting.

– Order goods and services.

– Order and follow up catering arrangements.

– Shipment/ delivery.

– Processing of invoice.

Work Location: Mumbai, India

Application deadline: 16 July 2023

#WSM

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