Vmware Looking for Executive Assistant – Opportunity for Working Remotely Helena, MT at Remote Full Time

Job type full-time

Full job description

The business

Vmware is a global leader in cloud infrastructure and business mobilityBuilt on vmware`s industry-leading virtualization technology, our solutions deliver a brave new model of it that is fluid, instant and more secureCustomers can innovate faster by rapidly developing, automatically delivering and more safely consuming any applicationWith fiscal 2021 revenues of almost $12 billion, vmware has more than 500,000 customers and 75,000 partnersAt its best, vmware is a place where we are valued for the complete people we are, where extraordinary progress is achieved for ourselves, our teams, our company, our customers, and our communities – and where even more progress is desired and expectedVmware is a powerful platform for all of who we are – individual, colleague, pioneer, citizen – a place where empowerment, accountability, and responsibility become the traits of ownership, and where each of us can own our future and achieve success through our own actions, on our termsWith 35,000+ employees and 160 locations worldwide, we are a passionate, innovative and driven group inspired to make a difference in the industry and our communitiesFor the fourth year in a row, vmware has been named a leader in the 2020 gartner magic quadrant for wan edge infrastructure! learn fast, trust each other, and have fun embodies the culture of the vmware service provider and edge (sebu) team!

The elevator pitch: why will you enjoy this new opportunity?

As you join vmware, you will help grow a company that makes meaningful and significant technology solutions and is committed to being a `force for good` in technologyOur mission is to become the trusted foundation for accelerating innovation in an unpredictable worldVmware software is essential for making the applications and devices your family and friends use every day a realityWhich means your work is essential for transforming everywhere.

Success in the role: what are the performance outcomes over the first 6-12 months you will work toward completing?

We are seeking an executive assistant with passion, high integrity, great communication skills, and problem-solving abilityOver the first 6-12 months you will learn to support and coordinate projects for one or more executives within vmware’s service provider and edge business unitResponsibilities may include:

Heavy calendaring and email management including assessing priority for assigned executive.
Coordinate and plan meetings, conference calls, and special events, including arrangement of logistics, meeting space, communications, and catering
Arrange and confirm local, domestic, and international travel for the executive(s)
Facilitate clear communication and maintain credibility, trust and support between the assigned executive(s) and internal staff, and with external clients and partners
Create, edit, and proofread business communications and documents utilizing ms word, excel, and powerpoint, google docs, slack and email
Prepare/track expense reports
Create/track purchasing requests as required
Special projects on an as-needed basis
Support general organization activities such as organization chart updates

The work: what type of work will you be doing? what assignments, requirements, or skills will you be performing on a regular basis?

As the primary point of contact for the assigned executive(s), the executive assistant is responsible for overall coordination, communication, effectiveness, and efficiency of each executive’s calendar.

The executive assistant (ea) will support executive(s) within the service provider and edge business unit (sebu)The ea will manage a wide range of advanced administrative and executive support-related tasks, will be able to work independently within established guidelines, and will make independent decisions regarding planning, organizing, and scheduling workThe ability to interact with senior leaders and others at all levels, in a fast-paced environment, while remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality is crucial to this roleExpert-level written and verbal communication skills, strong decision-making ability, and attention to detail are equally important.

Day-to-day duties

Liaise with senior-level leaders and team members across the sbu and other bus and gtm teams
Balance management of demanding outlook calendar requests with keeping the vp accessible
Coordinate domestic and international travel and expense reporting
Schedule large cross-functional meetings and provide follow-ups
Manage multiple projects simultaneously
Handle and maintain highly confidential and sensitive information
Serve as the brand extension for leaders you support, escalating and communicating on their behalf and serving as a team liaison
Event planning as needed for team off-sites, business and operational reviews, and other team meetings, including arranging meeting rooms and catering requests
Initiate purchase orders, reconcile invoices, and complete/track expense reports
Act as back up for the other executive assistants within the sbu gtm team; supporting other vps and gms

Success factors

Ability to handle and apply excellent judgement when dealing with highly sensitive and confidential material and information
Excellent organizational, project, and time management skills with an eye for detail and a strong sense of urgency and efficiency in completing work
Ability to take initiative, be proactive, work independently, and make good judgement calls
Advanced level skills with powerpoint, excel, ms word, and outlook
Advanced proficiency with ms office suite and other collaboration tools
Calendar management and hands-on coordination of travel logistics
Demonstrable experience providing executive level support and supporting multiple senior leaders simultaneously
Highly organized with the ability to perform multiple tasks and handle changing priorities successfully in a fast-paced environment with little direct supervision
Demonstrated ability to interface with high level internal and external contacts
Demonstrated leadership and mentoring skills
Discretion, diplomacy, and excellent judgment
Excellent verbal and written communication skills
Experience with extensive international and domestic travel arrangements
Extensive experience of high level, complex executive administration work experience supporting senior-level executive(s); corporate setting preferred
Must be able to work with individuals at all levels of the organization
Must possess a high degree of integrity when dealing with confidential and sensitive information
Polished, professional demeanor and exceptional poise under pressure
Positive and personable with strong interpersonal skills and an upbeat, “can do” attitude
Proven ability to manage multiple tasks simultaneously and prioritize workload
This role will be performed remotely with less than 5% travel per year

What is the leadership like for this role? what is the structure and culture of the team like?

The hiring manager is sanjay uppal, senior vice president and general manager of sebuSanjay encourages the team to be self-empowered, accountable, and own their respective areas to drive, lift the team spirit and help others solve problemsThe team follows a dynamic, transparent, collaborative, and courteous culture at work and encourages learning and growing together.

Where is this role located?

This team has been historically based out of vmware’s palo alto office however this role is open to fully remote, but preferably from pacific time zoneIf you live in the surrounding area you will have the option to work from the office partly or fully if you wish to do so.

What are the benefits and perks of working at vmware?

You and your loved ones will be supported with a competitive and comprehensive benefits packageBelow are some highlights, or you can view the complete benefits package by visiting www.benefits.vmware.com.

Employee stock purchase plan
Medical coverage, retirement, and parental leave plans for all family types
Generous time off programs
40 hours of paid time to volunteer in your community
Rethink`s neurodiversity program to support parents raising children with learning or behavior challenges, or developmental disabilities
Financial contributions to your ongoing development (conference participation, trainings, course work, etc.)
Wellness reimbursement and online fitness and wellbeing classes

This job requisition is not eligible for employment-based immigration sponsorship by vmware.

This job may require the candidate to comply with travel restrictions and/or work from a facility that requires full vaccination prior to entry.

Category : general and administrative
Subcategory: administrative support
Experience:
Full time/ part time: full time
Posted date: 2022-04-01

Vmware company overview: at vmware, we believe that software has the power to unlock new opportunities for people and our planetWe look beyond the barriers of compromise to engineer new ways to make technologies work together seamlesslyOur cloud, mobility, and security software form a flexible, consistent digital foundation for securely delivering the apps, services and experiences that are transforming business innovation around the globeAt the core of what we do are our people who deeply value execution, passion, integrity, customers, and communityShape what’s possible today at http://careers.vmware.com.
Equal employment opportunity statement: vmware is an equal opportunity employer and prohibits discrimination and harassment of any kind: vmware is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassmentAll employment decisions at vmware are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, hiv status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operateVmware will not tolerate discrimination or harassment based on any of these characteristicsVmware encourages applicants of all agesVmware will provide reasonable accommodation to employees who have protected disabilities consistent with local law.

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