The Academy School Looking for Accounts Officer at Pune Full Time

**Exp : 2 – 5+ Yrs**
**1) **Accounting Inquiries**:
a. Interact with the people who come to the counter in a pleasant and courteous manner
b. Respond amicably to the queries and offer guidance wherever necessary
c. Provide information to parents, teachers, students, etc. concerning the relevant rules, policies, and procedures w.r.t cash-related transactions.
**2) **Cash Management**:
a. Handle all cash transactions of the school.
b. Receive payments by cash, cheques, credit cards, vouchers, automatic debits, etc.
c. Monthly cash withdrawal (As per prescribed limit) for managing the expenses in school
d. Keep safe custody of the cash as per limits authorized by the Reporting Manager.
e.

Make a daily tally of the cash in hand with the Account Books at the close of
working hours and make a report to the Accountant.
f. Maintain daily, weekly and monthly reports of all cash transactions in a register and soft copy.
g. Maintain entries in the accounting software – Tally.
**3) **Payments**
a. Verify documents for payments – Purchase order against invoice
b. Get invoice clearance from the reporting manager
c. Prepare cheques for signature by the authorized person.
d. Maintain log in cheque register
e. Pay bills by cheque/cash once these have been duly authorized by the designated
authority.
f. Issue receipts, refunds, or credits due to parents or various vendors.
g. Liaise with banks for payments & deposits.
**4) **MIS**:
a. Ensure that bank statements for various accounts operated by the school have
been received on time and put up to the Reporting manager.
b. Monthly reconciliation of bank statements in Tally.
c. Vendor reconciliation every quarter.
d.

Keep safe custody of Books of Accounts, Payment and Receipt Vouchers,
completed chequebooks, and all accounting documents, which may be required
by, the local or statutory audit.
e. Maintain records of scholarships awarded to students, interest charges and
reimbursable fees, etc.
f. Reconcile discrepancies by collecting and analyzing account information
g. Participate in annual audits – Vendor reconciliation, Bank reconciliations & Fee reconciliation.
**5) **Fee Collection**:
a. Interact/ liaise with parents during the admission process.
b. Explain the fee structure as and when required.
c. Send quarterly/ monthly (as per management decisions) reminder to parents for fee payment at least 10 days in advance of the due date.
d.

Promptly update entries in the school ERP.
f. Manage transactions related to student withdrawals and caution deposits.
g. Liaise with the librarian for pending dues and books taken by students during withdrawals.
h. Liaise with the school laboratory technicians for any dues on account of damages/ breakage by a student at the time of withdrawal.
7) Maintain high ethics and confidentiality at all times and always work in the best interest of the School.
8) Execute such other tasks as may be assigned from time to time by superiors
9) Liaise with HR for monthly salary details & PF, PT calculations
10) Filing – Expense Files, Paid, Bank Statements, PF, Cash, Audit, Salary Register
**Salary**: ₹18,000.00 – ₹25,000.00 per month
**Benefits**:
– Food allowance

– Health insurance
– Paid sick time
– Paid time off
– Provident Fund
Schedule:
– Morning shift
Supplemental Pay:
– Performance bonus
**Speak with the employer**
+91-XXXXXXXXXX

▶️ Accounts Officer
🖊️ The Academy School
📍 Pune