San Diego State University Research Foundation Looking for HR Transaction Assistant ASA II at Remote Full Time

Job details

Job type full-time

Benefits pulled from the full job description

Dental insurance disability insurance health insurance life insurance vision insurance

Full job description

Overview:

This position works a hybrid in-office/remote schedule.

This position is open until filled with an initial application review on june 17, 2022.

Under the general supervision of the hr systems manager, the hr transaction assistant supports the transaction team with daily processing of transactions related to employment, payroll data, and benefit elections / deductions for new hires, updates as well as terminationsThe hr transaction assistant is also responsible for assigning and monitoring compliance training, accurately creating, organizing, and maintaining confidential and sensitive documents within our document management system, and generating reports.

Responsibilities: hr transaction support: 35%

Perform tasks to support the daily processing of confidential employment and benefit data transactions for new hires, updates and terminations.
Reviewing personnel transactions from multiple systems to ensure accuracy and to maintain data integrity and consistency.
Provide hr transaction support including basic data entry into banner.
Run and analyze pre-payroll reports to ensure proper payments for active and separating staff.
Monitor various audit reports for data entry discrepancies and position maintenance to ensure timeliness and accuracy.
Assist in processing additional compensation requests for active research foundation staff.
Updating supervisors in banner to ensure workforce has correct supervisors to approve employees` time reports.
Monitor various audit reports for data entry discrepancies and position maintenance to ensure timeliness and accuracy.
Process hourly termination separations.
Assist transaction team in compiling data and files to meet internal/external auditor document requests.
Support person of interest (poi) feed process, reach out to campus contacts to ensure accurate and timely sdsuid generation.

Csu learn – compliance training system support: 25%

Assign csu learn mandatory and compliance training for new and existing employees.
Monitor for training completion.
Respond to inquiries related to csu learn access.
Run training reports and maintain spreadsheets to track assignment and employee progress as needed.

Filing and etrieve system support: 25%

Accurately create, organize, and maintain all employee electronic and physical files.
Maintain confidential personnel files in compliance with applicable legal requirements.
Prepare and upload physical and digital hr documents into the etrieve document management system.
Audit electronic files for accuracy for uploading into the etrieve system.

Other duties & responsibilities as assigned: 15%

Assist in running, developing and creating hr reports including but not limited to regulatory reporting requests from labor board and other external agencies, hr banner gwaorep report conversion to myrf reporting tool.
Perform other duties, special projects and responsibilities within the hr department.
Perform additional filing and follow-up administrative tasks.

Qualifications: minimum education

High school diploma

Minimum experience

Previous experience in an office or administrative environment

Desired qualifications

Bachelor’s degree in human resources or a related field
Intermediate to advanced proficiency in microsoft excel
Experience working with confidential data
Experience building, running and analyzing reports

Benefits

Sdsurf believes employees are an important and valuable resource and offers an excellent benefits package that includes:

¨ retirement

¨ life insurance

¨ disability insurance

¨ pre-tax investments

¨ medical, vision, & dental insurance

¨ vacation days

¨ 13 paid holidays plus personal holidays

¨ sick leave days

Additional applicant information:

Hybrid telework arrangement in place.
Incumbent must live within a commutable distance to sdsu.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with sdsu research foundation
San diego state university research foundation is an eeo/aa/disability/vets employer

The covid-19 vaccine is required by the csu for all sdsu research foundation employees as a condition of employmentShould you be offered a position, you will be required to provide proof of vaccination statusIndividuals who obtain an approved medical or religious exemption on file will be required to complete regular covid-19 testing.

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Posted 30+ days ago