Landor & Fitch Looking for Executive Assistant at Mumbai, Maharashtra, India Full Time

Mumbai

Landor & Fitch is hiring the next Remote Executive Assistant to join the Mumbai studio. Could this be you?

About Us

As a company with studios across the globe, we power up the best minds from 31 teams in over 22 countries to create a unique skillset for each client. We spark ingenuity with global creative sprints that cross time zones and borders and spur on the best of our talent. That includes exceptional brand consulting and strategic design, brilliance in experience, retail and workplace design, and competition-smashing motion design. We are part of the WPP group.

Job Duties & Responsibilities

Landor & Fitch Fundamentals

• Participates in multiple internal initiatives to build culture in support of our brand
• Is a role model for others in terms of energy, optimism, attitude and drive for results

Executive Administration

• Acting as the first point of contact, interacting with senior management both internally and externally, maintaining close relationships with clients and partner agencies within the WPP network
• Managing the smooth and efficient running of busy diaries across several different time zones, ensuring that he/she is on time and armed with the correct information in advance of any meeting or call
• Planning extensive international travel, which is inclusive of the coordination of visas and letter of invitations
• Collating and producing documents for a variety of forums including team and management meetings, other meetings, reports and producing presentations
• Setting up and preparing meetings, understanding how the VC set up works within each of the meeting rooms in SCH (i.e. setting up VC’s/Teams)
• Managing emails/correspondence and administration, including some personal administration
• Effectively provide professional administrative support
• Preparing a daily list of follow up/action items
• Managing timesheets, raising POs and submitting expenses for Executives

Team & Culture

• Contribute to projects and activities as appropriate for the team the Executive manages e.g. project co-ordination, desk research, presentation and communication support and day-to-day operational activities
• Supporting employee experience and culture, including but not limited to: organizing, team socials; organizing company gifts for team members; and ensuring support is in place for the smooth running of all studio-wide events
• Liaising closely with the PAs in the group and providing the necessary cover whilst one of them is off
• Undertakes all reasonable ad-hoc duties as requested by the Management Team, Head of Department or relevant Executive, Director, Manager

Competencies for Success

• Solid career history with an outstanding attention to detail and proven problem-solving ability
• Ability to be resilient and tenacious
• Ability to work fast and accurately under pressure and maintain a professional disposition at all times
• Mature and effective communication skills both written and verbal
• Willingness to take job ownership and accountability to facilitate and see projects and tasks to completion, with little direction and with flawless execution
• Ability to maintain diplomacy and discretion at all times
• Perseverance, patience and a sense of humor
• An interest in the business evidenced by reading incoming material and thereby remaining informed as to the current issues, contributing to team-wide conversations
• Demonstrable experience as a PA in a professional agency/creative environment
• Advanced IT literacy, demonstrable ability to navigate and use Outlook, Excel (printing spreadsheets), PowerPoint and Word
• Superior experience planning complex travel itineraries
• Understanding of international time zones and their impact on organizing meetings
• Taking and transcribing minutes of meetings (including Board meetings)

Our commitment to Diversity & Inclusion

We believe diversity brings creativity, which is at the heart of everything we do. We are actively engaging in creating an environment free of discrimination, where our people and their uniqueness can shine and be celebrated. We’re working to set a standard for the industry as a whole, creating a culture of equity and belonging. We may not be perfect, and we know there is work to do, but we regularly check with our teams and Employee Resource Groups on how we are doing, using their insight to frame our thinking and actions, so we can all do better, working as one Landor & Fitch.

Landor & Fitch is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee based on race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, veteran or military status, genetic information, gender identity or expression, sexual orientation, marital status, or any other legally recognized protected basis under federal, state, or local law.