HSBC Looking for Fund Administrator at Kolkata, West Bengal Full Time

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Some careers shine brighter than others.

If you’re looking for a career that will help you stand out, join HSBC and fulfil your potential. Whether you want a career that could take you to the top, or simply take you in an exciting new direction, HSBC offers opportunities, support and rewards that will take you further.

HSBC is one of the largest banking and financial services organisations in the world, with operations in 64 countries and territories. We aim to be where the growth is, enabling businesses to thrive and economies to prosper, and, ultimately, helping people to fulfil their hopes and realise their ambitions.

Why Join us:
Transaction Management Team is responsible for Trade capture, exception management and service routing of trades to downstream systems along with adding and settlement of cash transactions to accounting. Trade Instructions are either received STP through Markit EDM or uploaded manually or through Macros/EUC’s to accounting for instructions received in generic mailboxes or SFTP folder from Client/FM’s. Diagnostics reports are run which includes investigation, handling any exceptions and query for Trade rejects within the PLA turnaround time. The services include sending for Asset Set Up to GDS Team and resolving queries received in TLM platform. Cash transactions are specific journals including expenses, fees, monthly interest & FXs. Instructions are received from Internal teams, Clients, Brokers, Fund Managers, Transfer Agency and Custodians. The Team is also responsible for timely Cash Monitoring, Input of Journals, OD investigation and notification to FM, re-imbursement and payments, monitoring balances, Cash projection reporting and writing off of small residual balances. Transaction Management comprises of both Mena & UK jurisdictions

The Opportunity

Impact on the Business/Function

NA

Customers / Stakeholders

Review the Postings/uploads and ensure all downstream/ BP queries are responded in a timely manner.

Produce accurate Trade Packs within set deadlines for review.

Input and maintain accurate fund accounting records (wherever applicable)

Being responsive to adhoc queries from Business Partners/Stake Holders

Being proactive in identifying and escalating any issues/challenges to appropriate parties.

Adhere to defined process KPIs and PLAs.

NIL BP Complaints.

All BP/Stakeholders queries to be responded in a timely manner.

Open items to be followed-up and closed in a timely manner

Leadership & Teamwork

Perform any additional responsibilities that may be required by the Supervisor in support of the on-going management and development of the division.

Perform UAT testing as and when required.

Undertake/conduct trainings/cross training for all staff including existing and new staffs.

Being proactive in identifying root cause for process related challenges and share qualitative resolution.

Be flexible to adopt in different working environment with counter parts across the globe.

Demonstrate HSBC Group Values and principles.

Initiatives to demonstrate the application of HSS Six principles in the day to day work environment

Participation and support provided to initiatives taken by teams.

Individual initiative and level of engagement / participation / collaboration.

Operational Effectiveness & Control

Adherence to HSBC internal control standards, support internal/external reviews and ensure compliance.

Updating all daily MIS/trackers as required by the process.

Enhancements to Job-Aid Matrix, SOP, process notes, checklists, KPI and internal processes as and when required.

Complete all Mandatory trainings as and when required and IOC for captured roles

Ensure timely follow up on the open & outstanding issues that hinder the valuation. Ensure, Escalation Matrix is followed as per agreed for BP Locations & SSO Kolkata.

Undertake/participate in projects for improvement in delivery quality and/or timeliness

Adhere to all group and risk policy and standard guidelines.

Demonstrate actions to adhere compliance to the mentioned controls.

Nil breaches in all group and risk policy. Audit, BRCM and Compliance reviews rated as ‘satisfactory’.

Complete all mandatory training on time

What you will do:
The major challenge for this role is to continuously deliver within the specified time limit with minimum or no errors. The individual will have to complete all the activities of the assigned funds within the set time limit and ensure that the fund pack is delivered to the stakeholders within the PLA.

The individual needs to be flexible to work in shifts and respond to additional business needs if required.

Be flexible to adopt in different working environment with counter parts across the globe.

The working environment is very professional and the incoming individual will have to meet the work related challenges with zeal and professionalism. To ensure that individuals are able to perform at the desired level, there will be process training & necessary guidance provide by the Line Manager on an ongoing basis.

Located in HSS, GBM Service Centre Kolkata’s office, within the Trade Processing Shell.

Role will be of individual contributor nature and will not have team reporting to the role.

The role will operate within the orbit of the Trade Processing Shell of Funds service’s strategic plan. The jobholder will also continually reassess the operational risks associated with the role and inherent in the business, taking account of changing economic or market conditions, legal and regulatory requirements, operating procedures and practices, management restructurings, and the impact of new technology.

This will be achieved by ensuring all actions take account of the likelihood of operational risk occurring. Also by addressing any eas of concern in conjunction with line management and/or the appropriate department

The jobholder will also adhere to and be able to demonstrate adherence to internal controls. This will be achieved by adherence to all relevant procedures, keeping appropriate records and, where appropriate, by the timely implementation of internal and external audit points, including issues raised by external regulators

The jobholder will implement the Group compliance policy by containing compliance risk in liaison with Global Head of Compliance, Global Compliance Officer, Area Compliance Officer or Local Compliance Officer. The term ‘compliance’ embraces all relevant financial services laws, rules and codes with which the business has to comply.

This will be achieved by adhering to all relevant processes/procedures and by liaising with Compliance department about new business initiatives at the earliest opportunity. Also and when applicable, by ensuring adequate resources are in place and training is provided, fostering a compliance culture and optimizing relations with regulators.

Compliance, Global Compliance Officer, Area Compliance Officer or Local Compliance Officer. The term ‘compliance’

embraces all relevant financial services laws, rules and codes with which the business has to comply.

This will be achieved by adhering to all relevant processes/procedures and by liaising with Compliance department about new business initiatives at the earliest opportunity. Also and when applicable, by ensuring adequate resources are in place and training is provided, fostering a compliance culture and optimizing relations with regulators.

Requirements

What you will need to succeed in the role

Bachelor’s degree in accounting or other qualifications relevant to the accounting/finance industry.

0-2 years of relevant/accounting work experience.

Good knowledge of Capital Markets and Financial instruments.

Basic knowledge in accounting principles and fundamentals of Accounting.

Proficiency in one or more accounting platforms – Geneva, TLM, Multifonds, ICON, CADIS, Reuters / Bloomberg.

Proficiency in EXCEL essential.

Ability to Speak and understand English.

Good interpersonal and team work skills.

Organized and detail oriented.

Ability to re-prioritize workloads due to changing circumstances; meet strict deadlines.

Will be expected to maintain HSBC internal control standards, including the timely implementation of internal and external audit points, together with any issues raised by external regulators. support FTSE/MSCI/Volume Surge

What additional skills will be good to have?

Basic knowledge in investment accounting, investment valuations, mutual funds.

• Excellent customer service and communication skills.
• Possess good analytical and problem-solving skills.
• Responsible for the implementation of Group Compliance Policy as is applicable to this role.
• Must be aware of the Operational Risk scenario associated with this role and to ensure that all actions performed take into account the likelihood of operational risk occurring.

You’ll achieve more at HSBC

HSBC is an equal opportunity employer committed to building a culture where all employees are valued, respected and opinions count. We take pride in providing a workplace that fosters continuous professional development, flexible working and, opportunities to grow within an inclusive and diverse environment. We encourage applications from all suitably qualified persons irrespective of, but not limited to, their gender or genetic information, sexual orientation, ethnicity, religion, social status, medical care leave requirements, political affiliation, people with disabilities, color, national origin, veteran status, etc., We consider all applications based on merit and suitability to the role.”

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