Foreign & Commonwealth Office Looking for Programme Officer- Chevening Scholarships, B3, New Delhi at New Delhi, Delhi Full Time

Job Description (Roles and Responsibilities)

Note: All applicants are required to mandatorily fill the complete online application form including the employment and educational details, motivational segment and the competency based questions. We will be thoroughly reviewing the application forms only for all the required details. Forms that are incomplete in any respect will not be considered while shortlisting for the next stage.

Please note: This is a fixed term position for 3 year with a possibility of renewal.

Main purpose of job:
To manage all administrative aspects of the Chevening Scholarship programme delivered by the British High Commission in New Delhi.

Chevening is the UK Government’s flagship award scheme, offered globally by the British Foreign and Commonwealth Office. India runs the largest Chevening programme in the world designed to attract the brightest and the best for its high-profile programmes (one year Masters’ and short thematic programmes for mid-career professionals), focused on professionals in the government, public & private sector, media and civil society.

Further details can be found at: http://www.chevening.org/india/

The successful candidate will manage the administration of the Chevening scholarship award. The candidate will need to use their initiative and creativity to meet their goals.

The successful candidate will play a critical role, working with colleagues in the High Commission and the Deputy High Commissions across India, as well as external stakeholders. Therefore, strong interpersonal and communication skills are essential.

The candidate will be responsible for the administration, budget and logistics, helping deliver the largest programme in the world. The successful candidate will need to be methodical with great organisational skills, creative, show initiative and with excellent attention to detail. A ‘can do’ attitude and ability to work under pressure will be welcome. At times, they may also be involved in the wider work of the Political team.

Strong IT skills are vital for the candidate to perform their role effectively as well as supporting other members of the team.

We are looking for someone who is enthusiastic, a good team-player, a self-starter who can think on their feet, deliver efficiently and follow strict timelines.

Working at the heart of the British High Commission, the job will particularly suit someone with interest in politics, education and the UK.

The British High Commission offers an excellent package of structured training, mentoring, job-shadowing and supports staff to have a good work/life balance.

Roles and Responsibilities:
The job holder’s main duties will involve:
Programme Administration (60%)

Managing the Chevening application process, supporting the process of shortlisting, working on dashboard and huddle, arranging interviews and organising pre-departure events.

Act as main point of contact for Chevening candidate and deal with all queries related to final award letter ensuring all scholars receive final award letters in time.

Liaising with Chevening Secretariat in London to coordinate the application and selection process (not siting in interview panels).

Adhering to deadlines and requests set by the Chevening Secretariat, such as submitting annual programme, marketing and alumni plans, and country briefings for the Reading Committee.

Managing queries from potential candidates on visa etc.

Managing all logistics involved from candidates selection till departure queries.

Making purchase orders and maintaining budgets.

Updating and maintaining the database of Chevening alumni.

To keep record of alumni existing data of more than 1500 Chevening scholars across Pakistan

Programme Outreach and Marketing (20%)

Generating written and visual content for social media, press and radio.

Identifying other ways to promote Chevening, such as attending university fairs and other outreach events.

Keeping records of the Chevening marketing budget, keeping records of promotional material, contacting suppliers for quotations and following up that new orders are produced according to the Chevening branding guidelines.

Internal communications for promoting Chevening within the High Commission.

To support Chevening team and ensure effective Chevening brand promotion throughout the year by working on Chevening marketing strategy.

Alumni Engagement (10%)

Working with colleagues to implement pre-departure events, welcome back events, thematic events and working closely with the larger network in India.

Working with teams within the High Commission for delivery of events.

Preparing case studies of all the alumni of all programmes and keeping the case study bank up-to-date.

Support in preparing bids.

Finance/Budgets (10%)

Ensuring all financial issues are dealt effectively and ensuring costs are charged to the correct budget.

Involved in Chevening budget, maintaining it and updating the team as and when required.

Working with finance team as and when required.

The job holder may also be expected to take on other tasks to support the Team, as and when required. There is lot scope for growth and development.

Language requirements:
Language: English

Level of language required: Fluent written and spoken

For candidates invited to an interview, there will be a short test of written English.

Essential qualifications, skills and experience

Essential skills/qualifications:
Able to use the basic desktop functions (e.g. Outlook, Word, Excel, PowerPoint, Explorer)

Minimum graduate degree

Minimum 5 years full time work experience

Strong IT skills (including word, excel & power point) and web based applications.

Excellent team player

Having excellent communications skills

Required competencies

Changing and Improving, Making Effective Decisions, Managing a Quality Service, Delivering at Pace

Application deadline Application deadline – day Application deadline – month Application deadline – year

18 April 2022

Grade

Executive Officer (EO)

Type of Position

Fixed Term, Full-time

Working hours per week

40

Duration of Post

36 months

Region

South Asia & Afghanistan

Country/Territory

India

Location (City)

New Delhi

Type of Post

British High Commission

Number of vacancies

1

Salary Currency

INR

Salary

INR 67,767 per month plus 12% Provident Fund and 6% Special Allowance

Start Date Start Date – day Start Date – month Start Date – year

15 May 2022

Other benefits and conditions of employment

For BHC candidates, the Local BHC Terms & Conditions will apply.

For other than BHC candidates, Basic Salary will be INR 67, 767 per month together with a 12% provident fund and 6% Special Allowance

Additionally the BHC offers a great benefits package that includes annual domiciliary medical cover, plus a Group Hospitalisation Scheme with INR 500,000 floater cover for your immediate family.

No relocation or any other related costs or assistance will be provided.

Please note – BHC does not deduct tax at source and employees are required to ensure that any requirements of local income-tax law are complied with in full. Employees who are not liable to pay local income tax on their Mission salary, eg. some non-local national staff and some spouses or partners of UK diplomatic staff, will have their salaries abated by an equivalent amount.

The BHC is recognised as a good employer, with a robust, fair and transparent performance management & appraisal system linked to increments and staff bonuses. We have a 5-day working week, plus annual leave, public holidays, maternity leave provision, special leave, paid sick leave provision; ample development opportunities, travel opportunities, a good organisational culture, and excellent work/life balance.

Around half of our work forces are women. We treat people with respect and equality and have a policy of zero tolerance for any form of discrimination, bullying, or harassment.

This is a good opportunity to be part of a strong, diverse team, working in the biggest network that FCO has anywhere across the globe. We are aiming to make it the best.

Additional information

Note : All applicants are required to mandatorily fill the complete online application form including the employment and educational details, motivational segment and the competency based questions. We will be thoroughly reviewing the application forms only for all the required details. Forms that are incomplete in any respect will not be considered while shortlisting for the next stage.’’

To Apply:
Please note applications without (a) and (b) will not be considered.

A. Complete the Online Application Form

B. Complete the Motivation and Competency Segment in the Online Application Form

Internal candidates applying for this position need to upload their appraisal forms for the previous 2 years (if applicable) and also inform their current line managers, else the applications will not be considered.

We will accept only online applications by 18 April 2022 till 23:55

Please note that all the applicants will be required to strictly adhere to the security guidelines for British High Commission.

Please note – Provident Fund Transfer in and out from EPFO is not possible as BHC PF is managed by a private PF trust governed by Indian Income Tax Act, 1961. The staff still has the option to transfer out and in from a privately held PF trust which are not governed by EPFO.

Applicants who do not have the required qualification & experience should kindly abstain from applying, as their applications will not be considered.

Only shortlisted candidates will be contacted and no telephone enquires will be dealt with.

The appointment will be subject to Police Verification and other checks including references, medical, educational and professional.

We welcome all applications irrespective of age, race, colour, gender, disability, sexual orientation, religion, belief or creed. We are also open to applications from people who want to work flexibly.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.