Australian Trade and Investment Commission (Austrade) Looking for Administrative Assistant, AOPL E, New Delhi at New Delhi, Delhi Full Time

Classification: Austrade Overseas Performance Level E (AOPL E)

Location: New Delhi, India

Salary: INR 5,03,164 per annum

The role:
The administrative assistant will be based at the Australian High Commission, New Delhi and will support the South Asia’s Corporate Services team.

The position requires a highly motivated individual with a minimum of five years’ experience in corporate service areas such as office management, property, or human resources, and should be familiar with accounting systems such as SAP.

Duties include

• Handling property related issues including coordination with the property management team logging work orders on the property management’s website, residential property administration and maintenance coordination.
• Coordinating with the department of Foreign Affairs and Trade (DFAT) in New Delhi under the guidance of the post’s Corporate Service Advisor (CSA).
• Liaising with external vendors for residential property search, managing lease arrangements ensuring deadlines are met under the guidance of the Corporate Service Manager (CSM) or CSA.
• Undertake security-related activities such as radio checks, coordination of visitors’ entry to Austrade premises or residences at the Australian High Commission and arranging for COVID-19 tests for travelling Australia-based officers.
• Support the CSA with facilities and office support such as coordination of the disposal of assets and outdated inventory, ensuring MV maintenance and repairs are arranged in a timely manner as required, and general administration support at post including arranging catering and events.
• Provide support to the CSA during Ministerial visits and official events.
• Provide support to the Post Manager / Trade Commissioner / Senior Trade Commissioner and their families’ when they transition to and from Post under the guidance of the CSM/CSA.