ALSTOM Looking for Procure to Pay Associate 1 at Bengaluru Full Time

We create smart innovations to meet the mobility challenges of now and the future. We design and manufacture a complete range of transportation systems, from high-speed trains to electric buses, autonomous subways, signalling and digital mobility solutions. Joining us means joining a truly global community of 36 300 people dedicated to solving real-world mobility challenges and achieving international projects with sustainable local impact. www.alstom.com

Procure to Pay Associate 1

About Alstom in India

Alstom has established a strong presence in India. Currently, the company is executing metro projects in several Indian cities including Chennai,

Kochi and Lucknow where it is supplying Rolling Stock manufactured out its state of the art facility at SriCity in Andhra Pradesh. In the Mainline space, Alstom is executing Signaling & Power Supply Systems for the 343 Km. section on World Bank funded Eastern Dedicated Freight Corridor. Phase 1 in the construction of the new electric locomotive factory for manufacturing and supply of 800 units of 12000HP locomotives is also complete at Madhepura, Bihar while the depot at Saharanpur, Uttar Pradesh is ready to commence operation. Alstom has set up an Engineering Centre of Excellence in Bengaluru, and this coupled with a strong manufacturing base as well as localized supply chains, is uniquely positioned to serve customers across the globe. Today, Alstom in India employs close to 3600 people and in line with Government of India’s ‘Make in India’ policy initiative, Alstom has been investing heavily in the country in producing world class rolling stock, components, design, research and development to not only serve the domestic market, but also rest of the world. www.alstom.com/ India

NETWORK & LINKS:

INTERNAL

Other teams within GFC

Sourcing

Supply chain

HR

Employees

Country/Region treasury

EXTERNAL

Banks

OVERALL PURPOSE OF THE ROLE:

To execute responsibilities related to Procure To Pay process for specific country/countries assigned to the role

RESPONSIBILITIES:

Payables :

Receive physical & electronic documents

Retrieve documents from vendor portal

Scan physical and electronic documents

Validate documents

Perform data augmentation

Archive documents according to country policies

Process 3 way, 2 way and exception invoices

Manage related litigations

Process credit notes

Manage credit note approvals

Post recoveries, down payments and retentions

Post other FI documents, adjustments

Respond to supplier queries

Disbursements :

Prepare and publish payment schedules

Generate payment proposal

Review payment exceptions

Obtain proposal validation

Calculate and propose funding

Execute various payment methods

Reconcile bank debits with payment file

Record payments entries in ERP

Handle exception requests

Clear liabilities and payments

Travel & Expense:

Receive Physical and Electronic claims

Perform standard and compliance checks on claims

Manage claim related litigations

Process international travel advances

Receive and respond to employee queries

Publish claims related guidelines

Archive documents according to country policies

Common :

Adhere to set process and SOPs in the day to day execution of tasks

Adhere to set controls in the process during execution of tasks

Actively contribute in performing Root Cause Analysis on all critical issues / errors reported, and closure of corrective and preventive actions

Qualifications & Skills:

EDUCATION

Graduate in Accounting / Finance

Language: English (mandatory)

BEHAVIORAL COMPETENCIES:

Ability to communicate in English, both written and verbal

Team playing skills

Ability to adhere to set guidelines

TECHNICAL COMPETENCIES & EXPERIENCE

Mandatory

Understanding of accounting

Basic skills in accounting tools

Desirable

Exposure to ERPs

AIR VALUES (Agile, Inclusive & Responsible) BEHAVIOUR:

Capacity to continuously adapt to a changing environment by showing a pro-active and positive approach

Actively listen to people, encouraging feedback and sharing experiences

Make things simple

Focus on our goals and prioritize our actions

Be curious and have an appetite for learning

Work as a team and avoid silos

Ask questions instead of making assumptions

Show respect for others’ individuality and cultural identity

Keep our commitments towards internal and external stakeholders (employees, customers, passengers, society)

Comply with our code of ethics and support the use of the Alstom Alert Procedure

Learn from your mistakes and implement corrective actions

EXPERIENCE / SKILL SET

1-3 years of experience in accounting

At Alstom we offer you the opportunity to unleash your potential and reinvent yourself. As a future employee, you will have a unique opportunity to drive our organization forward, while continuing to build your career and contribute to the expanding growth of the global railway industry. More information about Alstom can be found at: www.alstom.com

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