Alstom Looking for Department Assistant at Hyderabad, Telangana Full Time

Purpose of the job:
Under broad supervision of the General Manager, performs managerial work to assist in the administration and coordination of all activities;

This includes supporting the management team and executes administrative tasks with competent, dynamic and friendly skills. A wide-ranging and responsible role requiring strong administrative‚ IT‚ organisational and communication skills and a proactive ‘can-do’ attitude.

This list of responsibilities is not all-inclusive and may change, be added to or deleted at any time by manager/supervisor

Act as the point of contact between the Top Management

Undertake the tasks of receiving calls, take messages and routing correspondence

Handle requests and queries appropriately

Maintain professional and personal agenda, arrange meetings and appointments and provide reminders

Produce reports, presentations and briefs

Develop and carry out an efficient documentation and filing system

Travel management ; Creation and end to-end management of all travels in relation with the travel agency and management of VISA processes and expense claims

Invoice management; Suppliers creation, purchase Orders creation and follow-up with suppliers and accounting department with managing expenses

Supporting logistics organization for Executive & HR seminars

Maintaining records related to grievances, performance reviews, and disciplinary actions

Maintaining computer system by updating and entering data/Creating and distributing documents

Serving as a point of contact with benefit vendors/administrators

Take charge of all Purchase Request, Purchase Orders including managing external vendor queries

Under broad supervision of the General Manager, performs managerial work to assist in the administration and coordination of all activities;

This includes supporting the management team and executes administrative tasks with competent, dynamic and friendly skills. A wide-ranging and responsible role requiring strong administrative‚ IT‚ organisational and communication skills and a proactive ‘can-do’ attitude.