Adani Group Looking for Buyer at Kawai, Rajasthan Full Time

Position

(Use separate template for each position)

Buyer-O&M

Purpose of the Position

(Why the job exists in the company & the expected outcome)

Manage sourcing and purchase of the specified spend category, develop and sustain vendor relationships and negotiate best price points, thereby meeting specifications of quality, timelines within the stipulated budgetary requirements

Principle Accountabilities

Strategic

Operational

Financial

People development & growth

.

2. Vendor Development(alternate against Import/OEM & others)

3. Resolution of commercial issues pertaining to stores/finance/HR/Admin etc.

4. Compliance with statutory requirement in consultation with superiors.

5. Ensure all Item and conditions of PO in line with user requirement. Timely

Execution of the orders.

6. Post Order Activities (all commercial and technical activities will be taken care till

contract closure)

7. SAP MM Module & MS Office tools.

1. Negotiation and achieve optimum cost

2. MIS Preparation & compliances

Role & Responsibilities:

Strategy, Planning, SOP and

Guidelines

Core Procurement

Associated Procurement

Activities

Supplier Management

Data management

Risk Management

Techno-Commercial Strategy and Initiatives

• Understand the Techno-Commercial strategy and plan for CPO/ BU/ Site

• Take necessary actions in own area of work to implement strategic initiatives (Group-

wide/ CPO specific BU specific/ Site specific) as per plan.

Purchase Requisition (PR) Review

• Assist in the review of approved PR from user department; seek additional information if required from user for correctness & completeness of PR

• Provide support in identifying the type and method of procurement (depending on type of material/ services to be procured, nature of PR (normal vs. emergency PR), stocks

available, availability of rate contract, value, delivery timeline etc.)

Strategic Sourcing for Capex, Opex, Bulk Material & Services

Contribute to the strategic sourcing process by participating in activities such as:

• Selection of bidding process, preparation of vendor selection approach and vendor

evaluation criteria depending on the nature of the category

• Preparing the request for information (RFI) document for bidder evaluation

• Identification of potential bidders who meet the requirements (using Company vendor

database, Supply market analysis, advertisement or recommendations from other teams)

• Preparation of the Request for Proposal (RFP) document

• Organizing and planning pre-bid meeting based on the queries and communication

requirements from vendors

• Technical and Commercial bid evaluation of vendors

• Conducting fact-based negotiations with shortlisted bidders.

• Preparation of Note for Approval (NFA) for selected bidder (vendor) and obtaining

required approvals as per DoA

Contract Preparation and Order Placement

• Prepare contract document as per stated protocols & standard templates

• Set up the approved contract record within the ERP system, using the appropriate

system steps and functionality

• Maintain the contract document for future reference as per defined document

management policy

• Send the contract to vendor and all identified stakeholders

• Collate the Advance Bank Guarantee/ Contract Performance Bank Guarantee (ABG/

CPBG)/ Customs related documents from vendor as per requirements

Procurement through Rate Contracts:

• Based on approved NFA, prepare, review and issue rate contracts

• Prepare master outline agreement (OA) in ERP system based on rate contract

• Prepare PO / SO for procurement under valid rate contract

Post Order Management

• Prepare BBU and get it uploaded in SAP, if applicable

• Address, resolve or re-allocate and share response for queries raised by vendors or from

other internal stakeholders, during expediting delivery

• Prepare Change Order/ Amendments in the order including quantity/ Rate variation, Extra items, Time Extensions etc.

• Facilitate closure of contracts and take necessary actions

• Manage inbound logistics services for other Ex-Works Domestic Supplies

• Execute contingency plans in case of immediate business requirements.

• Ensure availability of bulk Chemical/Secondary Fuel in in line with schedule/ site requirement, Quarterly reconciliation & timely payment

Supplier/ Vendor Identification and On-boarding

• Coordinate with new identified vendors to send information/ documents in predefined

forms for evaluation

• Prepare vendor evaluation criteria for the category in consultation with quality,

engineering and project management & control departments

• Check details of forms submitted by vendor for their completeness and validity of

documents

• If the vendor is qualified based on the vendor evaluation criteria, update approved vendor list & communicate to vendor

• Populate required data and documents into the PiLog system to get vendor code created in SAP

Supplier/ Vendor Performance Management

Contribute to performance evaluation, management and development planning of suppliers/

vendors for assigned category by partaking in activities such as:

• Preparation of vendor segmentation matrix based on annual spend with the vendor and risks associated

• Preparation of vendor performance evaluation criteria and frequency of evaluation for

each vendor segment

• Assigning performance levels to vendors, review of vendor scorecard, and checking if the performance is meeting desired level

• In case of satisfactory performance, communicating performance feedback to vendors

highlighting improvement opportunities on individual parameters

• In case of unacceptable performance, communicating performance to vendor & planning discussions to identify actions required for performance improvement

Supplier/ Vendor Engagement

• Establish strategic partnerships with suppliers/ vendors of assigned category which will benefit Adani from a long-term perspective and effectively leverage them for value

additions to business.

Data Analytics

• Assist in collation and analysis of data related to various procurement activities (e.g.

commodity analysis, supplier debugging, etc.) for respective categories

• Identify and seek opportunities to improve efficiency and value by analysing data

• Contribute to action planning and implementation based on data analytics performed for assigned categories.

Risk Management

• Assist in identifying all procurement risks for assigned categories (using master list of

procurement risk, supply market analysis, long term procurement plan, annual

procurement plan and project risk register)

• Provide support in evaluation and prioritization of the identified risks on their likelihood, impact and controllability

• Contribute to the preparation of risk mitigation plan and update of the category risk

register

Essential Qualification:

1.) B.Tech / B.Tech(Mech / Elec. Engineering)

2.) The above qualification (with minimum 60% marks or equivalent CGPA / CPI) should be obtained from a recognized Institute / University.

Desired Qualification:

MBA/PG Diploma in MM.